Role Objective
This role is responsible for orchestrating, executing, and continuously optimizing the end-to-end onboarding lifecycle for BlitzenX’s expanding consulting workforce. The HR Onboarding Specialist will be accountable for:
- Offer-to-joiner conversion success
- 100% onboarding readiness
- Statutory compliance for all joiners
- Operational integration across People Ops, IT, Delivery, and Finance
This is an outcome-based role, requiring self-discipline, multi-stakeholder coordination, and zero-dependency execution. The individual will act as the final control gate for talent deployment readiness and is expected to independently resolve roadblocks, drive closure, and report outcomes without follow-up.
Key Responsibilities
Pre-Onboarding Pipeline Governance (35%)
- Manage the full pre-joining lifecycle for candidates with 30–90 day notice periods across verticals.
- Own and maintain structured engagement plans—weekly check-ins, automated reminders, risk scoring.
- Operate a live onboarding tracker reflecting pipeline status, documentation progress, and candidate risk index.
- Collaborate with Workforce Fulfillment and Delivery Leads to align projected joiners with project timelines.
Onboarding Execution & SLA Ownership (30%)
- Deliver 100% SLA-bound Day 1 onboarding: documentation validation, IT provisioning, payroll inputs, system access, compliance checklists.
- Coordinate hardware logistics, credential provisioning, internal comms, and welcome sessions.
- Conduct T-5 readiness audits for each scheduled joiner—flag risks early, not post-facto.
- Ensure 100% documentation closure by Day 2 post joining.
Documentation, Compliance & Audit Trail (20%)
- Validate and secure all onboarding documentation: ID, address, education, experience proof, Form 11, PF nomination, bank details, tax declarations, and NDAs.
- Ensure compliance under applicable statutes: EPF, ESI, Gratuity, Bonus, Maternity, Telangana S&E Act, and Labor Codes.
- Maintain an audit-grade, centralized, and version-controlled digital record repository accessible to internal audit and leadership.
Stakeholder Ecosystem Coordination (10%)
- Drive coordination across Talent Acquisition, IT, Admin, Finance, and Delivery with proactive communication and task closure.
- Track SLAs for access provisioning, payroll triggers, documentation gaps, and escalations without leadership reminders.
Employee Experience Calibration (5%)
- Execute consistent onboarding experiences across all employment types (in-person, remote, hybrid).
- Drive Day 7 and Day 30 feedback loops and use data for iterative improvement.
Performance Metrics
- <2% dropout rate from offer to join
- 100% documentation closure before Day 2
- 100% compliance audit clearance of onboarding records
- Zero-delay SLAs across IT, payroll, and access
- ≥90% onboarding satisfaction scores
Candidate Profile
Required Experience
- 2–4 years in onboarding operations with direct ownership of long-notice-period candidate engagement.
- Proven track record of managing high-accuracy documentation and SLA-bound onboarding delivery.
- Prior compliance exposure across EPF, ESI, Form 11, and labor documentation standards.
Required Competencies
- Advanced proficiency in Excel, Google Sheets, and HRMS systems
- Strong documentation discipline and legal risk awareness
- High ownership mindset with outcome orientation
- Strong written and verbal communication (English mandatory; Telugu/Hindi preferred)
Work Style Expectations
- You do not need follow-ups—you send updates before they’re asked.
- You escalate issues early—not once they become problems.
- You track, execute, and close—not coordinate, chase, or defer.
- You run onboarding like a project manager—not a processor.
